The Zero-Slip Prior Auth System: Exactly What $1,250 Buys (Full Scope)

Most vendors will not tell you what a system like this costs until you are on a call and they have sized you up. This page does the opposite. Below is the entire scope, the guarantee, and the price, in the open. Read it, decide if it fits, and only then talk to me.

The problem it solves, in numbers

Prior authorization is the most measurable operational leak in an independent practice. It consumes about 13 hours a week, per physician, of staff and physician time 2025 AMA Prior Authorization Survey, and that is only the visible cost. The invisible one is worse: auths that are submitted and then forgotten, aging past their decision window or expiring before the visit, so the procedure is cancelled or the claim denies. Every auth that slips is money you already earned, lost to a follow-up nobody owned. The Zero-Slip system exists to make that specific failure, an auth expiring unworked, structurally hard to do. It does not add staff. It makes the staff you have unable to lose track.

Before and after

Here is the change in concrete terms. Before: auths live in someone's memory, a shared inbox, or a spreadsheet nobody updates. Requests go out and no one is sure which came back. Follow-up happens when a patient calls to complain. An approval's expiration date is not tracked, so it lapses unnoticed. When the person who "handles auths" is out, the whole thing stalls. After: every auth sits in a pipeline with a stage and an owner. Automations chase the aging ones at 48 hours, 5 days, and 10 days, alarm on approaching expirations, and turn a denial into a resubmission task automatically. A daily digest tells the manager what needs attention. Any trained staff member can run it, and nothing depends on one person remembering. The work is the same size; it just stops slipping.

Exactly what is included

Fourteen days, three phases, one system your team runs afterward. The full build, in scope:

The time it gives back

The honest way to think about return here is in time, not promises. If prior auth is costing roughly 13 hours a week per physician, and the system removes the portion lost to chasing, re-finding, and reworking auths that slipped, the hours it hands back are real and recurring. What I will not do is promise a revenue number, because I do not control your payers, your volume, or your denials. I control whether the system is built right and whether it flags what it should, so that is what I guarantee. The time math is yours to run against your own staffing: recovered hours a week, multiplied by what that time is worth, is the return, and for most practices drowning in auths it clears the price quickly. But I would rather you do that arithmetic than take a marketing figure from me.

What is not included, on purpose

A clear scope means being just as clear about the edges. We do not submit prior authorizations for you. This is a system your team runs, not a service that does the clinical work, which keeps you in control and keeps the price flat. No patient data goes in the boards. The system tracks chart numbers, statuses, owners, and dates, never diagnoses or identities, so no protected health information enters the tools. There is no direct EHR integration. The intake form and pipeline sit alongside your EHR, not inside it, which is what keeps the build to 14 days and the system yours to run without vendor dependence. None of these are limitations discovered later; they are deliberate boundaries, stated here.

The fair objections

A few reasonable pushbacks deserve straight answers. "Why not just use a spreadsheet?" Because a spreadsheet does not chase an aging auth or alarm on an expiration; it waits to be opened, and the failure is that nobody opens it in time. "Why not hire someone to handle auths?" You can, and the system makes that person far more effective; without it, you are paying a salary to fight the same slippage by hand. "We do not want another tool." There is no new tool. It is built inside the ClickUp, Monday, or Asana you already use or can start free. "Is our data safe?" There is no patient data in it to be unsafe, by design. The system is deliberately narrow so these answers stay simple.

The guarantee and the price

The price is $1,250, offered at $749 through September 30, 2026. When that date passes, the price goes up, publicly. You can pay half to book and half at go-live, or in two equal payments, and paying over time never costs more. The Zero-Slip guarantee covers what we control: if a tracked prior auth expires unworked in the first 90 days because the system failed to flag it, we fix the workflow free and extend your support by 30 days. We do not guarantee that no auth is ever denied, because payers decide that. We guarantee the system does its job. For how this offer sits in the full ladder, see the published pricing page.

Who it is for

Independent practices with 1 to 8 physicians drowning in prior authorizations, the ones losing about 13 hours a week per physician and often paying someone just to keep up. If that is you, the fastest way to know whether this fits is the free Leak Audit. To understand the system it installs, start with the prior authorization operations guide, the 48-hour pipeline it automates, and the expiration cadence that gives it its name.

Where to go next

• What Working With ClinicOps Costs: Every Price, Published live

  Every ClinicOps price, published in full: the free Leak Audit and Rescue Kit, the $749 Prior.

• Prior Authorization for Independent Practices: The Complete Operations Guide live

  Prior authorization costs a practice 13 hours per doctor every week. How the process works,.

• How to Speed Up Prior Authorizations: The 48-Hour Pipeline live

  How to speed up prior authorizations with a pipeline, not tips: submit complete, follow up on a.

Frequently asked questions

Sources

1. 2025 AMA Prior Authorization Survey. ama-assn.org